Rules & Regulations

USS Harry Mudd, NCC 4174

Constitution

 
I.Officer’s Code of Conduct.
a.STARFLEET the International Fan Club has established the Officer’s Code of Conduct to help its officers develop a sense of direction in running their ships and working with other people.  All officers and crew of the U.S.S. Harry Mudd are expected to read and attempt to follow this Code of Conduct at all times.
b.The Officer’s Code Of Conduct can be found in the membership packet received from STARFLEET.
II. Membership
a. Types of Members
i.There are two types of members within the U.S.S. Harry Mudd:  Officers and Civilians.  Officers are members that have paid their dues to the U.S.S. Harry Mudd and STARFLEET.  Civilians are guests and persons attending events that have not yet paid their membership fees.
b. Membership Privileges
i.Officers in good standing have the right to:
1.Assume leadership positions within the U.S.S. Harry Mudd.
2.Have one vote on all matters that are specifically noted open to the U.S.S. Harry Mudd members.
3.Propose amendments to the U.S.S. Harry Mudd Constitution and Bylaws.
ii. Civilians are members in name only and may have their names placed on a separate guest list.
c.Withdrawal of Membership
i.Each individual member may withdraw his/her membership at any given time by informing the commanding officer of this wish.  All membership fees are non-refundable.  Withdrawal of U.S.S. Harry Mudd membership will not affect the crewmember’s STARFLEET membership in any way.
III. Governing Body
a. Definition
i.The governing body of the U.S.S. Harry Mudd is the Command Staff (CS).  The CS consists of the Command Department and Department Heads.
b. Duties
i.The Duties of the CS include:
1.Supervise and approve all U.S.S. Harry Mudd and Department activities.
2.Appoint, lend aid to and, if necessary, remove personnel from Project Head positions.
3.Maintain U.S.S. Harry Mudd funds.
4.Implement the orders of STARFLEET, this Constitution and all decisions made by the CS and general membership.
5.Attend monthly CS meetings.
c. Department Heads (DH)
i.The DH does not necessarily hold the highest rank in that department; however, position takes precedence over rank.  A DH is the representative to the CS for their department.  Requirements for DH are as follows:
1.Is an active member in good standing of the U.S.S. Harry Mudd for the past six months and be at least eighteen years of age.
2.Will take and pass OTS and OCC within 6 months of taking office.
3.Will report to the CS and their department members monthly.
4.Will support and correspond to their respective counterparts aboard U.S.S. Harry Mudd chapters-in-training.
5.May appoint an assistant who must be approved by CS and will assume the DH duties as needed.
6.May schedule department activities.  Activities can range from meetings to workshops to social events.  All activities should be coordinated with the CS.
7.Must turn over all department materials to the CS upon leaving the position.
8.If this position is vacated, the assistant DH will take over until a new DH can be appointed.
d.Fulfillment of Responsibilities
i.Any member of the CS who fails to fulfill his or her duties and responsibilities will be “Mudded and Feathered” (counseled).
IV. Command Department
a. Definition.
i.The Command Department consists of the CO, The XO, the Yeoman (SO or Captain’s Woman), the Navigator (CFO) and the Doctor (CMO).
b. Duties
i.The duties of the Command Department as a whole include:
1.Mediate disputes among crewmembers.
2.Organize and chair monthly Ship and Command Staff meetings.
3.Monitor ship publications.
4.Perform the daily operational activities of the organization.
5.Formulate Policy.
6.Lend aid to and, if necessary, remove personnel from the Command Staff.
7.Interpret this Operations Manual.
8.When needed, grant transfer and citations of merit.
c. Commanding Officer (CO).
i.Is an elected position.  A candidate for CO must have been a member of the U.S.S. Harry Mudd and a member of STARFLEET for the past 12 months.  He or she must also have passed both Officers Training School (OTS) and Officers Command College (OCC), be a Lieutenant, junior grade (LTjg) or higher, and must be at least eighteen years of age.
ii.If the position is vacated, the XO will assume the position of CO until elections are held again.  If the XO does not wish to assume the position, the position then goes to the SO.  When neither officer accepts, the U.S.S. Harry Mudd members will by a simple majority vote, nominate and elect a replacement at the next General Meeting.
iii.Holds the rank of Captain (unless already promoted to a higher rank) upon meeting the requirements established by STARFLEET and upon the approval of the STARFLEET Executive Committee.
iv.Is responsible for submitting the monthly Ship’s Status Reports (MSR) as required by STARFLEET.  This is the single most important duty of the CO.
v. Has the authority to grant promotions up to the rank of Commander and, as necessary, demotions.
vi. Must report to the CS monthly.
d. Executive Officer (XO).
i.Is an elected position.  A candidate for XO must have been a member of the U.S.S. Harry Mudd for the past 12 months.  He or she must also have passed OTS, be an LTjg or above, and be at least eighteen years of age.  By his or her first 3 months of office, the XO must take and pass OCC.
ii.If the position is vacated, the Yeoman (SO) will assume the duties of the XO until elections are held again.  If the Yeoman does not wish to assume the position, the U.S.S. Harry Mudd members will, by a simple majority vote, nominate and elect a replacement at the next General Meeting.
iii.Holds the rank of Commander (unless already promoted to a higher rank) upon meeting the requirements established by STARFLEET and upon the approval of the Executive Committee.
iv. Must report to the CO monthly.
e. Yeoman (SO).
i.Is an elected position.  A candidate for Yeoman must have been a member of the U.S.S. Harry Mudd and STARFLEET for the past 12 months.  He or she must also have passed OTS, be an LTjg or above, and be at least eighteen years of age.  By his or her first 3 months of office, the Yeoman must take and pass OCC.
ii.Is responsible for keeping meeting minutes, ships records and tracking promotion points for members.
iii.If the Position is vacated, the U.S.S. Harry Mudd members will, by a simple majority vote, nominate and elect a replacement at the next General Meeting.
iv.Must report to CS monthly.
f. Navigator (CFO)
i.Is an elected position.  A candidate for Navigator must have been a member of the U.S.S. Harry Mudd for the past 12 months.  He or she must have passed OTS, be an LTjg or above and must be at least eighteen years of age.  By his or her first 3 months of office the Navigator must take and pass OCC.
ii.When the position is vacated, the CS will appoint someone to the position.  The newly appointed official will serve until the next scheduled election.
iii.Maintains an accurate accounting of Ship Finances.  The Navigator will report to the CS monthly regarding the status of the U.S.S. Harry Mudd’s finances.
iv.Monitor all expenditures, which must be pre-approved and presented for approval to the CS.
v.Maintain all vouchers with receipts attached and make reimbursements.
vi.Upon request, will make financial records available to crewmembers.
g. Doctor (CMO).
i.Is an elected position.  A candidate for Doctor must have been a member of the U.S.S. Harry Mudd for the last 12 months.  He or she must have passed OTS, be an LTjg or above and must be at least eighteen years of age.  By his or her first 3 months of office, the Doctor must take and pass OCC.
ii.When the position is vacated, the CS will appoint someone to the position.  The newly appointed official will serve until the next scheduled election.
iii.Is responsible for sending out birthday/anniversary/get well cards to crewmembers.
iv.Will contact members who are not affiliated with a specific department.
v.Will contact visitors and follow-up with a letter and application to join the U.S.S. Harry Mudd and STARFLEET.
vi.Will assist the CS in crew relations.
V. Elections
a. Terms
i.Terms of office are for a period of 4 years.  New officers will take office beginning on January 1 of even-numbered years and end on December 31 at the end of their term.
b. Election Procedures
i. Nominations will be held at the October meeting in an election year. The nominee must accept his or her nomination.  Each nomination must have a second (except for the current holder of the position).
ii. Elections will be held at the November meeting in an election year.  Each nominee will be given 5 minutes to address the crew and present his or her platform.
c. Voting by Absentee Ballot
i.Crewmembers who are unable to attend the November General Meeting may vote by absentee ballot or by Proxy.  Instruction for voting by absentee ballot or proxy will be presented by the Supervisor of Elections.
d. Supervisor of Elections
i.At the beginning of an election period, a Supervisor of Elections (SOE) will be appointed by the CS.
ii.The SOE will handle all nominations and ballots for the election period.
e. Minimum Voting Age
i.A U.S.S. Harry Mudd crewmember must be at least 13 years old to be eligible to vote.
f. Vote of Confidence for Command Department
i.Any member may call a Vote of Confidence for a member of the CD.  A two-thirds vote of all U.S.S. Harry Mudd members will be required to remove a member of the CD from office.  If the member does not survive a Vote of Confidence, the CS will fill the vacancy as described in Article 4 sections C through G.  Loss of a Vote of Confidence does not result in loss of membership in STARFLEET or the U.S.S. Harry Mudd.
g. Quorum
i.A quorum is defined as at least fifty-one percent of the U.S.S. Harry Mudd members present at an official meeting.
VI. Amendments
a. Constitution
i.Any U.S.S. Harry Mudd member may propose, in writing to the CO, amendments to the Constitution.  The CS will appoint an amendment committee.  The amendment committee will bring proposals to the crew as needed.  A two-thirds majority of the U.S.S. Harry Mudd members is needed for the proposal to pass.
b. Bylaws
i. Any U.S.S. Harry Mudd member may propose, in writing to the CO, amendments to the Bylaws.  The CS will appoint an amendment committee.  The amendment committee will bring proposals to the crew as needed.  A two-thirds majority of the U.S.S. Harry Mudd members is needed for the proposal to pass.